Vehicle Document Expiry Reminder SoftwareTax, Fitness, Permit, PUC & Insurance
Never miss a vehicle document renewal again
Expiry reminder software made for RTO agents, fleet owners and transporters.
RTO Sarthi tracks the expiry of every vehicle document and sends automatic WhatsApp reminders to your clients before road tax, fitness, permit, PUC, insurance or GPS expires. No missed renewals, no penalties.
Every commercial vehicle carries many documents that expire on different dates: road tax, fitness, permit, PUC, insurance and GPS. When one expires, the owner pays a penalty or the vehicle stops running, and the RTO agent loses the renewal work.
RTO Sarthi vehicle document expiry reminder software keeps every expiry date in one place and sends automatic WhatsApp reminders to the vehicle owner before the due date, on the expiry day and after expiry if the work is still pending. You see everything due this week and this month on your dashboard.
Reminders for every vehicle document
One software for all expiry dates and all your clients.
Automatic WhatsApp reminders
Clients get a WhatsApp message before each document expires. No more calling every client one by one.
You choose when to remind
Set days before expiry (like 15, 7 and 1 day), a reminder on the expiry day, and follow-ups after expiry for pending renewals.
Tax, fitness & PUC expiry
Track road tax paid upto, fitness valid upto and PUC validity for every vehicle.
Insurance expiry
Insurance renewal reminders bring the client back to you before the policy lapses.
Permit & GPS expiry
National permit, state permit, bus permit, temporary permit and GPS expiry, each with its own reminder.
Hindi & English messages
Send reminders in Hindi, English or both, and customise the message for each document.
Due this week dashboard
See what expires this week and this month, colour-coded, so you plan your renewal work.
Excel bulk upload
Upload tax, PUC and insurance records from Excel instead of typing them one by one.
Which expiry dates does RTO Sarthi track?
Every document an RTO agent renews, with WhatsApp reminders.
Expiry reminders available for
- Road tax
- Fitness certificate
- PUC certificate
- Motor insurance
- National permit
- State permit
- Bus permit
- Temporary permit
- GPS
- Learner licence eligible for DL
Who uses vehicle expiry reminder software?
Anyone who has to renew vehicle documents on time.
Related: National permit reminder · RTO management software · All features
Vehicle document expiry reminder software — FAQ
Answers about WhatsApp expiry reminders for tax, fitness, permit, PUC and insurance.
What is vehicle document expiry reminder software?
Vehicle document expiry reminder software tracks the expiry dates of road tax, fitness, PUC, insurance, permits and GPS for every vehicle, and automatically reminds you and the vehicle owner before the document expires. RTO Sarthi does this for RTO agents with automatic WhatsApp reminders.
Which vehicle documents can RTO Sarthi send reminders for?
RTO Sarthi sends WhatsApp reminders for road tax, fitness, PUC, insurance, national permit, state permit, bus permit, temporary permit and GPS expiry. For driving licence work it also alerts when a learner licence becomes eligible for the permanent DL.
When are the WhatsApp reminders sent?
You choose. For each document type you can set how many days before expiry the reminder goes (for example 15, 7 and 1 day before), whether to send on the expiry day, and whether to send follow-up reminders after expiry if the client has not renewed.
Can reminders be sent in Hindi?
Yes. Reminders can be sent in English, Hindi or both, and you can customise the message text for each document type.
How is this better than keeping expiry dates in Excel or a register?
An Excel sheet or register cannot remind anyone. You have to check it every day and call each client. RTO Sarthi checks every date for you, sends the reminder on WhatsApp automatically and shows what is due this week and this month on the dashboard.
Can I upload my existing data from Excel?
Yes. You can bulk upload tax, PUC and insurance records from Excel, so you do not need to type hundreds of entries. Our team also helps you move your existing data into RTO Sarthi.
Is this software useful for fleet owners and transporters?
Yes. Transporters, truck and bus owners and fleet operators use expiry reminder software so their vehicles never run with expired tax, fitness, permit, PUC or insurance, avoiding challans, penalties and vehicles standing idle.
Does the vehicle owner receive the reminder or only the agent?
The reminder is sent on WhatsApp to the vehicle owner’s mobile number saved in RTO Sarthi, and you can see the reminder history in the software. This brings the client back to you for the renewal work.
How do I start using RTO Sarthi expiry reminder software?
Contact us for a free trial or demo. We set up your account, help you import your existing records and connect WhatsApp so reminders start going automatically.
Start sending expiry reminders automatically
Try RTO Sarthi free and let WhatsApp reminders bring your clients back for every renewal.