Document Expiry Reminder SoftwareAutomatic WhatsApp Reminders for Every Document
One simple software for every expiry date
Not only vehicles: every document with a renewal date.
Track the expiry date of any document, for yourself or your clients, and let RTO Sarthi send automatic WhatsApp reminders before it expires. Licences, insurance, registrations, agreements, certificates and vehicle documents in one place.
Licences, insurance policies, registrations, agreements and certificates all expire on different dates. When one is missed you pay a penalty, lose cover or lose a client. Keeping them in a diary, calendar or Excel sheet means you have to remember to check every day.
RTO Sarthi document expiry reminder software keeps the expiry date of every type of document in one place and sends automatic WhatsApp reminders before the due date, on the expiry day and after expiry if it is still pending. Use it for your own documents or for all your clients’ documents.
How document expiry reminders work
Set it once, reminders go automatically.
Add the document
Enter the document name or type, the client and their mobile number, and the expiry date.
Choose reminder timing
Pick how many days before expiry to remind, and whether to remind on and after the expiry day.
Reminders go automatically
RTO Sarthi sends WhatsApp reminders on time, and your dashboard shows everything expiring soon.
Features of document expiry reminder software
Simple to use, works for any document.
Any type of document
Licences, registrations, insurance, agreements, certificates, warranties, vehicle papers and more.
Automatic WhatsApp reminders
Reminders go on WhatsApp automatically, with no daily checking and no phone calls.
Custom reminder days
Remind 30, 15, 7 or 1 day before expiry, on the expiry day and after expiry. You decide.
Hindi & English
Send reminder messages in English, Hindi or both.
Reminders to your clients
Save the client’s mobile number and the reminder reaches them directly, bringing renewal work back to you.
Expiry dashboard
See every document expiring this week and this month across all clients.
Renewal tracking
Update the new expiry date after renewal and the next reminder is set automatically.
Safe online storage
Your data is stored securely online and available on computer and mobile.
Expiry reminders for every type of document
If it has an expiry date, RTO Sarthi can remind you.
Examples of documents you can track
- Driving licence
- Passport
- Vehicle tax, fitness & PUC
- Vehicle permits
- Motor insurance
- Health & life insurance
- Trade licence
- Shop & establishment licence
- FSSAI licence
- GST & business registrations
- Rent & lease agreements
- AMC & warranties
- Certificates & approvals
- Employee documents
Who uses document expiry reminder software?
Anyone who manages renewal dates for themselves or for clients.
Related: Vehicle document expiry reminder · RTO management software · All features
Document expiry reminder software — FAQ
Answers about tracking any document and sending WhatsApp expiry reminders.
What is document expiry reminder software?
Document expiry reminder software stores the expiry date of any document and automatically reminds you and your client before it expires. RTO Sarthi tracks every type of document, from vehicle and driving licence papers to business licences, insurance policies, agreements and certificates, and sends automatic WhatsApp reminders.
Which documents can I track in RTO Sarthi?
Any document that has an expiry or renewal date: vehicle documents (tax, fitness, PUC, insurance, permits), driving licence, passport, trade licence, shop and establishment licence, FSSAI licence, GST and other registrations, health, life and motor insurance policies, rent and lease agreements, AMCs, warranties, certificates and employee documents.
How are reminders sent?
Reminders are sent automatically on WhatsApp before the expiry date. You choose how many days before expiry the reminder goes, whether one is sent on the expiry day, and whether follow-ups go after expiry if the document is still not renewed.
Can reminders go to my clients as well as to me?
Yes. Save the client’s mobile number with the document and the reminder goes to the client on WhatsApp, so they come back to you for the renewal. You also see every upcoming expiry on your dashboard.
Can I send reminders in Hindi?
Yes. Reminders can be sent in English, Hindi or both.
Is this better than Google Calendar or Excel?
Calendar and Excel only remind you, and only if you check them. RTO Sarthi keeps all documents of all clients in one place, sends the reminder to the client on WhatsApp automatically, and shows what is expiring this week and this month.
Who uses document expiry reminder software?
RTO agents, insurance agents, CA and tax consultants, licence consultants, CSC and online service centers, transporters, small businesses and HR teams, anyone who manages documents with renewal dates for themselves or for clients.
Can I manage documents for many clients?
Yes. Add documents for as many clients as you need, search by client name, and see all upcoming expiries across clients in one list.
Does it work on mobile?
Yes. RTO Sarthi has dedicated Windows software, an Android app (APK) and an iPhone app, and also works in the web browser. It is cloud based, so your records are the same on every device.
How do I start?
Contact us for a free trial or demo. We set up your account, help you add your existing documents and connect WhatsApp so reminders start automatically.
Never miss a document renewal again
Try RTO Sarthi free and send automatic WhatsApp reminders for every document.